Form Center

2. Links: Policies and Fees

   Please review the following policies and fees below. Once you have submitted your application, these links will be readily available to you in your e-mail for reference at any time.

4. Picnic Pavilion                                                         County Resident               Nonresident

   4-hour Reservation (Minimum)                              $60 per 4 Hours                $80 per 4 Hours

   Additional Time                                                         $15 per Hour                     $20 per Hour

6. Grand Traverse County Parks and Recreation Park Rules
   Park Rules

   _{These Park Rules apply to all Grand Traverse County Parks and their Park Patrons.}

7. Park User Fees
   Park Fees

   _{Please note that although the User Fees may have been established during a different year than current, the fees within this application are up to date.}

9. Contact Information:

   Please tell us who will be responsible for your event.

11. Customer Type:*
    -- Select One --IndividualNon-Profit OrganizationFor-Profit OrganizationGrand Traverse County Department
12. Company Name (if applicable):
14. First Name:*
15. Last Name:*
17. Address:*
19. City:*
20. State:*
21. Zip Code:*
23. Phone Number:*
24. Email Address:*
28. Date of Event:

    Please answer the questions below to help establish dates you are interested in having your event.

30. Event Type:
    -- Select One --I only require one date for my event I plan on reserving for multiple dates, which will have the same logistics. I plan on reserving for multiple date, which have the same logistics; however, I am not sure of all the dates.

    _{Multi-Event Reservations will be subject to a Stewardship Agreement versus an Individual Agreement with the Parks and Recreation Department. The term for these agreements can be up to December 31 of the agreements executed year.}

32. One-Day Event Entry:
34. From:*
    From:

    From:

    _{Please tell us the date you're interested in having your event.} 

35. To: *
    To:

    To:
37. Multiple Dates Entry:

    _{If you're requiring multiple dates OR multiple facilities, please let us know those dates and corresponding facilities here.}

41. Describe Your Event:

    Please review and answer the questions below to the best of your knowledge. If logistics change closer to your event date, you may submit an "Application Amendment Form" up to thirty (30) days prior to your event date.

43. Event Title:*

    _{Please tell us what you would like your event tile to be for your reservation. Example: Last name graduation party.}

44. Event Location: *

    1. Civic Center Pavilion
    2. Medalie Pavilion
45. Estimated Number of Guests/Attendees: *
47. Parking Requirements: *

    1. Only the parking spaces in the lots provided in the lot, right next to facility/grounds reserved, and will promote carpooling and bussing to accommodate my guests.
    2. I will need more parking than the single lot nearby (please note, there may be no other option at Medalie Park).

    _{Please check one.}

49. Signs, Displays, and Decorations: *

    1. Signs or displays which will be hung with appropriate adhesives
    2. Birdseed/rice/flower petals/balloons/fog machines or blowing bubbles outside.
    3. Free-standing signs or displays.
    4. No signs, displays, or decorations.
51. Any Additional Signs, Displays, and Decorations. Please Describe Below (Include Locations):

    _{All directional signs must be printed in a professional manner. The only adhesive material allowed on the walls/pillars is drafting/painting tape which will not damage surfaces. No masking tape, duct tape, electrical tape, transparent tape, or double-stick tape is permitted. Decorations may not be hung with nails or screws, nor may they be used on the floors. Decorations may be freestanding. The use of birdseed, rice, flower petals, balloons, fog machines, and blowing bubbles are permitted outside for wedding and reception farewells. Confetti, glitter, pyrotechnics, sparklers, and are not permitted inside or outside the venue(s). Chiffon or netting combined with electricity is not permitted. No décor may be attached or displayed on any of the exhibits or artifacts. All décor items must be completely removed by the Customer during the load out.}

53. Tables and Chairs:*

    1. Parks Provided Picnic Tables
    2. Delivery of Tables and Chairs
54. Candles, Fires, and Grills: *

    1. Candles (birthday party, decorative with glass covers, etc.)
    2. Propane grill(s)
    3. Charcoal grill(s)
    4. No grill(s), fire(s), or candle(s).

    _{Fires and candles are permitted. All candles or other fire receptacles must be approved by the Parks and Recreation Department, and all candles must be used with glass covers.} 

56. Tents: *

    1. No tent will be placed on park property.
    2. Request to place tent on park property.

    _{NOTE: All tents MUST be sandbagged or water-barreled down. Tents may not be staked into the ground for any reason. The location and size of tents are to be approved by the Grand Traverse County Parks and Recreation Director prior to reservation.}

57. Tent Description

    _{Please include the number of tent(s), location of tent(s), and size of the tent(s) (maximum size allowed on park property is set at 30 by 75 feet).}

59. Grill(s):

    _{If you are planning on bringing a grill/grill(s), please let us know how many and who will be managing them.}

61. Electrical Services/Sound and Visual Equipment: *

    1. ALL RENTALS: Will be providing own electrical equipment such as speakers, microphones, crock-pots, etc.
    2. OUTDOOR RENTALS: Will be bringing a generator to power electrical equipment.
    3. PAVILION RENTAL: No need for electrical services or Parks equipment.
    4. PAVILION RENTAL: Require electricity to be turned on in selected Pavilion.
65. Vendor(s):
67. Vendor One:
68. Arriving:
    Arriving:

    Arriving:
69. Departing:
    Departing:

    Departing:
71. Vendor Two:
72. Arriving:
    Arriving:

    Arriving:
73. Departing:
    Departing:

    Departing:
75. Vendor Three:
76. Arriving:
    Arriving:

    Arriving:
77. Departing:
    Departing:

    Departing:
79. Additional Vendors:

    _{Please include all vendors for caterers, portable restrooms, trash management, smokers, bounce houses, loading trucks, etc.}

83. Waiver:

85. 

    Release of Liability for

    RENTAL

     

    As a user of this Park Facility or Park, I recognize and acknowledge that there are certain risks of physical injury and I and those in my legal charge to the extent permitted by law agree to assume the full risk of injuries, including death, damages or loss which I and those in my charge may sustain as a result of participating in any and all activities connected with or associated with such use of Park Facilities or Parks.

     

    I agree to waive and relinquish all claims I and those in my charge to the extent permitted by law may have as a result of use of Park Facilities or Parks against Grand Traverse County and its officers, agents, servants, and employees.

     

    I do hereby fully release and discharge Grand Traverse County and its officers, agents, servants, and employees from any and all claims from injuries including death, damage, or loss which I and those in my charge—to the extent permitted by law--may have or which may occur to us on account of our use of Park Facilities or Parks.

     

    I agree to protect, indemnify, save, defend, and hold harmless Grand Traverse County, its officers, officials, volunteers, employees, and agents (hereafter collectively referred to as County) from and against any and all liabilities, claims for compensation, obligations, claims, damages, penalties, causes of action, costs and expenses, including reasonable attorney's fees for which the County may become obligated by reason of any accident, injury, or death of persons or loss of or damage to property, arising indirectly or directly in connection with or under, or as a result of this agreement, whether such loss or damage, injury, or liability is contributed to by the negligence of the County or by the premises themselves or any equipment thereon whether latent or patent, or from other causes whatsoever, except for claims, damages, penalties, causes of action, costs and expenses, arising solely by virtue of any negligent act or omission of the County.

     

    By signing this reservation form. I acknowledge that I have read and agree to abide by all County rules and regulations. I also agree that I am solely responsible for the actions and conduct of my guests and invitees, and for assuring compliance with all applicable rules and regulations pertaining to my scheduled event. I understand and agree that my security deposit shall be forfeited for any violation of this agreement.

     

    I hereby certify that I have read this document and understand and agree to its content. 

87. Electronic Signature Agreement

    By checking the "I agree" box below, you agree and acknowledge that 1) your application will not be signed in the sense of a traditional paper document, 2) by signing in this alternate manner, you authorize your electronic signature to be valid and binding upon you to the same force and effect as a handwritten signature, and 3) you may still be required to provide a traditional signature at a later date.

    1. I agree.
89. Electronic Signature
93. Promotional Material:
95. Promotional Material:

    Feel free to upload your promotional material here. If you don't quite have it at this time, you may always upload it from our webpage under "Reservation for Events", then to "Already Have a Reservation". 

96. Additional Promotional Material:
100. Approval of your Application:

     Please keep in mind your application is just a request. Parks and Recreation Staff will review your request and check availability. If your requested date(s) is/are available, staff will reach out to you via email to approve your application. Once your application is approved, please be prepared to pay your full balance within seven (7) days of your approval email.

Leave This Blank:


102. 1. Receive an email copy of this form.
103. Email address

     This field is not part of the form submission.

104. Submit Submit and Print

* indicates a required field